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GDPR Compliance

Last Updated: November 28, 2025

Our Commitment to GDPR: ApplyBoost is fully committed to compliance with the General Data Protection Regulation (GDPR). This page explains how we protect the rights of individuals in the European Economic Area (EEA), UK, and Switzerland.

1. What is GDPR?

The General Data Protection Regulation (GDPR) is a comprehensive data protection law that came into effect on May 25, 2018. It provides individuals in the European Economic Area (EEA) with enhanced rights over their personal data and imposes strict obligations on organizations that process such data.

2. Our GDPR Compliance Principles

ApplyBoost adheres to the following GDPR principles when processing personal data:

2.1 Lawfulness, Fairness, and Transparency

We process personal data lawfully, fairly, and in a transparent manner. We clearly communicate what data we collect, why we collect it, and how we use it.

2.2 Purpose Limitation

We collect personal data for specific, explicit, and legitimate purposes and do not process it in ways incompatible with those purposes.

2.3 Data Minimization

We only collect personal data that is adequate, relevant, and limited to what is necessary for our stated purposes.

2.4 Accuracy

We take reasonable steps to ensure personal data is accurate and kept up to date. You can update your information at any time through your account settings.

2.5 Storage Limitation

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, unless a longer retention period is required by law.

2.6 Integrity and Confidentiality

We implement appropriate technical and organizational measures to ensure the security of personal data.

2.7 Accountability

We are responsible for and can demonstrate compliance with GDPR principles.

3. Legal Basis for Processing

We process your personal data under the following legal bases:

Processing Activity	Legal Basis
Providing job application services	Performance of a contract (GDPR Art. 6(1)(b))
Creating and managing your account	Performance of a contract (GDPR Art. 6(1)(b))
Sending marketing communications	Consent (GDPR Art. 6(1)(a))
Improving our services and AI algorithms	Legitimate interests (GDPR Art. 6(1)(f))
Fraud prevention and security	Legitimate interests (GDPR Art. 6(1)(f))
Compliance with legal obligations	Legal obligation (GDPR Art. 6(1)(c))

4. Your Rights Under GDPR

As a data subject under GDPR, you have the following rights:

4.1 Right to Access (Art. 15)

You have the right to obtain confirmation as to whether we process your personal data and, if so, to access that data along with information about how it is processed.

How to exercise: Submit a request through our contact form or email us. We will respond within one month.

4.2 Right to Rectification (Art. 16)

You have the right to have inaccurate personal data corrected and incomplete personal data completed.

How to exercise: Update your information directly in your account settings or contact us for assistance.

4.3 Right to Erasure / "Right to be Forgotten" (Art. 17)

You have the right to request deletion of your personal data under certain circumstances, including:

The data is no longer necessary for the purposes for which it was collected
You withdraw consent (where consent was the legal basis)
You object to processing and there are no overriding legitimate grounds
The data has been unlawfully processed
Deletion is required to comply with a legal obligation

How to exercise: Request account deletion through your account settings or contact us. Note that we may retain certain data where required by law.

4.4 Right to Restriction of Processing (Art. 18)

You have the right to request that we restrict processing of your personal data in certain situations, such as:

You contest the accuracy of the data
Processing is unlawful but you don't want the data erased
We no longer need the data but you need it for legal claims
You have objected to processing pending verification

How to exercise: Contact us with your specific request and circumstances.

4.5 Right to Data Portability (Art. 20)

You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit that data to another controller.

How to exercise: Request a data export through your account settings or contact us. We will provide your data in JSON or CSV format.

4.6 Right to Object (Art. 21)

You have the right to object to:

Processing based on legitimate interests
Direct marketing (including profiling)
Processing for scientific, historical research, or statistical purposes

How to exercise: Use the unsubscribe link in marketing emails or contact us to object to other types of processing.

4.7 Right Not to Be Subject to Automated Decision-Making (Art. 22)

You have the right not to be subject to decisions based solely on automated processing, including profiling, that produce legal or similarly significant effects.

Our practice: While we use AI to match jobs, you maintain control and approve applications before they are submitted. Hiring decisions are made by employers, not our automated systems.

4.8 Right to Withdraw Consent (Art. 7(3))

Where processing is based on consent, you have the right to withdraw that consent at any time.

How to exercise: Update your preferences in account settings or contact us. Withdrawal does not affect the lawfulness of processing based on consent before withdrawal.

Exercising Your Rights: To exercise any of these rights, please contact us through the contact form on our website or email us at privacy@applyboost.ai. We will respond to your request within one month (extendable by two additional months for complex requests).

5. Data Processing Activities

5.1 Personal Data We Process

We process the following categories of personal data:

Identity Data: Name, username
Contact Data: Email address, phone number, postal address
Profile Data: Resume, work history, education, skills, qualifications
Preference Data: Job search criteria, locations, salary expectations
Technical Data: IP address, browser type, device information
Usage Data: How you interact with our service
Financial Data: Payment information (processed by third-party payment processors)

5.2 Special Categories of Personal Data

We do not intentionally collect special categories of personal data (sensitive data) such as racial or ethnic origin, political opinions, religious beliefs, trade union membership, genetic data, biometric data, health data, or data concerning sexual orientation.

However, your resume may inadvertently contain such information. We process this data only to the extent necessary to provide our services and with your explicit consent through account creation.

6. Data Security Measures

We implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk, including:

6.1 Technical Measures

Encryption of data in transit (TLS 1.2+) and at rest (AES-256)
Secure authentication mechanisms and password hashing
Regular security testing and vulnerability assessments
Intrusion detection and prevention systems
Secure backup and disaster recovery procedures
Network segmentation and access controls

6.2 Organizational Measures

Access to personal data on a need-to-know basis only
Employee training on data protection and security
Confidentiality agreements with all personnel
Regular audits of data processing activities
Incident response and breach notification procedures
Data protection by design and by default

7. International Data Transfers

Your personal data may be transferred to and processed in countries outside the EEA. When we transfer data internationally, we ensure adequate protection through:

7.1 Adequacy Decisions

We transfer data to countries that the European Commission has determined provide an adequate level of data protection.

7.2 Standard Contractual Clauses (SCCs)

For transfers to countries without an adequacy decision, we use Standard Contractual Clauses approved by the European Commission to ensure appropriate safeguards.

7.3 Additional Safeguards

Due diligence on third-party processors
Encryption of data during transfer
Contractual obligations for data protection
Regular monitoring of compliance

8. Third-Party Processors

We engage third-party processors to assist in providing our services. All processors are carefully selected and required to:

Process data only on our documented instructions
Ensure confidentiality of processing personnel
Implement appropriate security measures
Assist with data subject rights requests
Return or delete data at the end of services
Cooperate with supervisory authority investigations

We maintain a list of sub-processors and notify you of any changes in accordance with GDPR requirements.

9. Data Breach Notification

In the event of a personal data breach that is likely to result in a risk to your rights and freedoms, we will:

Notify the relevant supervisory authority within 72 hours of becoming aware
Notify affected individuals without undue delay if there is a high risk
Document all breaches, including facts, effects, and remedial actions
Implement measures to mitigate the breach and prevent future occurrences

10. Data Protection Impact Assessments (DPIAs)

We conduct Data Protection Impact Assessments for processing activities that are likely to result in high risk to individuals' rights and freedoms, particularly when:

Using new technologies
Processing large-scale special category data
Systematically monitoring public areas
Making automated decisions with significant effects

11. Data Protection Officer (DPO)

We have appointed a Data Protection Officer to oversee our GDPR compliance. You can contact our DPO regarding any questions about our data processing activities or to exercise your rights:

Email: dpo@applyboost.ai (example)
Contact Form: Available on our website

12. Supervisory Authority

You have the right to lodge a complaint with a supervisory authority if you believe we have not complied with GDPR. The lead supervisory authority for ApplyBoost is:

Note: The specific supervisory authority depends on your location and our establishment. Contact us for information about the relevant authority for your situation.

You can find your local supervisory authority at: https://edpb.europa.eu/about-edpb/board/members_en

13. Children's Data

Our services are not directed at children under 16 years of age (or the applicable age in your jurisdiction). We do not knowingly collect personal data from children. If you believe we have inadvertently collected data from a child, please contact us immediately.

14. Cookies and Tracking

We use cookies and similar tracking technologies in compliance with GDPR and the ePrivacy Directive. You can:

Manage cookie preferences through our cookie banner
Configure your browser to reject cookies
Opt-out of analytics and advertising cookies

For more information, see our Cookie Policy.

15. Changes to This Page

We may update this GDPR Compliance page from time to time to reflect changes in our practices or legal requirements. Material changes will be communicated through:

Email notification
Prominent notice on our website
In-app notifications

16. Contact Information

For any questions or concerns about GDPR compliance or to exercise your rights, please contact us:

Data Protection Inquiries:
Email: privacy@applyboost.ai (example)
Data Protection Officer: dpo@applyboost.ai (example)
Contact Form: Available on our website

We will respond to your request within one month. For complex requests, we may extend this period by two additional months and will inform you of any such extension.

17. Record of Processing Activities

In accordance with Article 30 GDPR, we maintain a record of our processing activities. This record includes:

Name and contact details of the controller and DPO
Purposes of processing
Categories of data subjects and personal data
Categories of recipients of personal data
Details of international data transfers
Retention periods
Security measures implemented

This record is available to supervisory authorities upon request.

18. Commitment to Continuous Compliance

ApplyBoost is committed to ongoing GDPR compliance through:

Regular review and update of data protection policies
Ongoing staff training on data protection
Monitoring of changes in GDPR guidance and case law
Regular data protection audits
Engagement with privacy professionals and legal advisors
Participation in industry best practices and standards

ApplyBoost - GDPR Compliance Statement
Last Updated: November 28, 2025

We are committed to protecting your personal data and respecting your privacy rights under GDPR. If you have any questions or concerns, please do not hesitate to contact us.