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Privacy Policy

Last Updated: November 28, 2025

1. Introduction

ApplyBoost ("we," "us," or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered job application automation service.

2. Information We Collect

2.1 Information You Provide

When you create an account and use ApplyBoost, you directly provide us with:

• Account Information: Name, email address, password
• Resume and Career Information: Work experience, education, skills, qualifications
• Job Preferences: Desired job titles, locations, salary expectations, job types
• Contact Information: Phone number, address (optional)
• Communication Data: Messages you send through our contact forms or support channels
• Payment Information: Billing details (processed securely through third-party payment processors)

2.2 Information We Collect Automatically

When you use our service, we automatically collect:

• Usage Data: Pages visited, features used, time spent on the platform
• Device Information: Browser type, operating system, device identifiers
• Log Data: IP address, access times, referring URLs
• Cookies and Similar Technologies: See our Cookie Policy for details

2.3 Information from Third Parties

We may receive information about you from:

• Job boards and employer websites when we submit applications on your behalf
• Analytics providers and service vendors
• Social media platforms if you choose to connect your accounts

3. How We Use Your Information

3.1 To Provide Our Services

• Create and manage your account
• Search for and match you with relevant job opportunities
• Customize and tailor your resumes and cover letters
• Submit job applications on your behalf (with your approval)
• Track and manage your applications
• Provide customer support and respond to your inquiries

3.2 To Improve Our Services

• Analyze usage patterns to enhance user experience
• Train and improve our AI algorithms
• Develop new features and functionality
• Conduct research and analytics

3.3 To Communicate With You

• Send service updates and notifications about your applications
• Provide customer support
• Send marketing communications (with your consent)
• Request feedback and conduct surveys

3.4 For Legal and Security Purposes

• Comply with legal obligations
• Protect against fraud and abuse
• Enforce our Terms of Service
• Protect the rights and safety of our users

4. Legal Basis for Processing (GDPR)

If you are in the European Economic Area (EEA), we process your personal data based on:

• Contract: To provide the services you've requested
• Consent: When you've given explicit permission (e.g., marketing emails)
• Legitimate Interests: To improve our services and for security purposes
• Legal Obligation: To comply with applicable laws and regulations

5. How We Share Your Information

5.1 With Employers

When you authorize us to submit job applications, we share your resume, cover letter, and application information with prospective employers and their applicant tracking systems.

5.2 With Service Providers

We share information with trusted third-party service providers who assist us in:

• Cloud hosting and data storage
• Payment processing
• Email delivery and communication
• Analytics and performance monitoring
• Customer support tools

5.3 For Legal Reasons

We may disclose your information:

• To comply with legal obligations, court orders, or legal processes
• To protect our rights, property, or safety, or that of our users
• In connection with a merger, sale, or acquisition of all or part of our business

5.4 With Your Consent

We may share your information with other parties when you give us explicit permission to do so.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal information:

• Encryption: Data is encrypted in transit (SSL/TLS) and at rest
• Access Controls: Limited access to personal data on a need-to-know basis
• Security Monitoring: Regular security audits and monitoring for threats
• Secure Infrastructure: Use of trusted cloud service providers with robust security
• Employee Training: Regular training on data protection and security practices

However, no method of transmission over the internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

7. Data Retention

We retain your personal information for as long as necessary to:

• Provide our services to you
• Comply with legal obligations
• Resolve disputes and enforce our agreements

When you close your account, we will delete or anonymize your personal information within a reasonable timeframe, except where we are required to retain it for legal purposes.

8. Your Rights and Choices

8.1 Access and Portability

You have the right to access your personal information and request a copy in a portable format.

8.2 Correction and Update

You can update your profile information at any time through your account settings.

8.3 Deletion

You can request deletion of your account and personal data. Note that we may retain certain information for legal or legitimate business purposes.

8.4 Opt-Out of Marketing

You can unsubscribe from marketing emails by clicking the "unsubscribe" link in any marketing email or updating your communication preferences in your account settings.

8.5 Cookie Preferences

You can control cookies through your browser settings. Note that disabling cookies may affect your ability to use certain features.

8.6 Additional Rights (GDPR)

If you are in the EEA, you also have the right to:

• Object to processing of your data
• Request restriction of processing
• Withdraw consent at any time
• Lodge a complaint with a supervisory authority

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place for international transfers, including:

• Standard Contractual Clauses approved by the European Commission
• Adequacy decisions by relevant authorities
• Compliance with applicable data protection frameworks

10. Children's Privacy

ApplyBoost is not intended for use by individuals under 18 years of age. We do not knowingly collect personal information from children. If we learn that we have collected information from a child under 18, we will delete it promptly.

11. Third-Party Links

Our service may contain links to third-party websites, job boards, and employer sites. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies.

12. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to:

• Remember your preferences and settings
• Analyze usage and improve our services
• Provide personalized content and features
• Measure the effectiveness of our marketing campaigns

You can control cookies through your browser settings, though this may affect functionality.

13. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to know what personal information is collected
• Right to know if personal information is sold or disclosed
• Right to opt-out of the sale of personal information (we do not sell personal information)
• Right to deletion of personal information
• Right to non-discrimination for exercising your rights

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by:

• Posting the updated policy on our website
• Sending an email notification to your registered email address
• Displaying a prominent notice within the service

Your continued use of ApplyBoost after changes become effective constitutes acceptance of the updated Privacy Policy.

15. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

• Through the contact form on our website
• By email: privacy@applyboost.ai (example)

For GDPR-related inquiries, you may contact our Data Protection Officer at: dpo@applyboost.ai (example)

16. Supervisory Authority

If you are in the EEA and believe we have not adequately addressed your concerns, you have the right to lodge a complaint with your local data protection supervisory authority.

ApplyBoost
Last Updated: November 28, 2025
This Privacy Policy is effective as of the date listed above.